Warehouses and distribution centers
Track receiving, storage locations, and outgoing shipments with barcode-driven workflows.
Inventory Management Software for Growing Teams
Catalog. Locations.Counts. Audit Trail.
Track every item, location, and quantity change in one place. Scan barcodes, set permissions, import catalogs, and keep a full audit history across your team.
Product catalog
Multiple locations
Barcode scanning
Team permissions
Import & export
Audit history
The problem
Inventory problems that slow growing teams down
Most teams hit the same walls once inventory outgrows a single spreadsheet:
Stock data is split across spreadsheets, emails, and chat threads with no single source of truth.
No one knows who changed a quantity or when, making audits unreliable.
Adding a new warehouse or storage room means duplicating files and manual merges.
Receiving and counting inventory takes too long without barcode scanning.
Team members see data they should not or cannot access data they need.
What inventory management software gives you
With the right system, every item, location, and change is visible in one place:
A centralized product catalog with custom fields, photos, and barcode identifiers.
Multi-location hierarchy — warehouses, zones, shelves, and boxes — in a single view.
Real-time quantity tracking updated automatically after every scan, move, or count.
Role-based permissions so each team member sees only what they need.
Full audit history showing who changed what, when, and where.
Who uses inventory management software
Teams across industries rely on inventory software to stay organized and reduce losses.
Retail stores and chains
Manage stock across a back room and sales floor, sync counts, and prevent stockouts.
Offices and IT departments
Catalog equipment, supplies, and assets. Assign items to employees and track their lifecycle.
Workshops and studios
Keep materials, tools, and finished goods organized with photos and item-level notes.
Spreadsheets vs. software
Inventory management software vs. Excel spreadsheets
Spreadsheets work until your team grows. Here is where dedicated software pulls ahead.
Category
Spreadsheets
Sklad
Catalog
Spreadsheets
Flat rows with no structure, photos, or barcode links
Sklad
Structured catalog with custom fields, photos, and barcode identifiers
Locations
Spreadsheets
Separate tabs or files per warehouse
Sklad
Multi-level location hierarchy in one system
Counting
Spreadsheets
Manual entry, typos, and version conflicts
Sklad
Barcode scanning on mobile with instant sync
Permissions
Spreadsheets
Share the whole file or nothing
Sklad
Role-based access per team member
Audit trail
Spreadsheets
No reliable change history
Sklad
Timestamped log of every change with user attribution
Import & export
Spreadsheets
Copy-paste between files
Sklad
One-click CSV and Excel import and export
Sklad gives you the flexibility of a spreadsheet with the structure and reliability of a real inventory management system.
Core features of Sklad inventory management software
Every feature is designed to save time and reduce errors in daily inventory work.
Barcode and QR scanning
Scan items with your phone camera to add, find, or update stock instantly. No dedicated hardware needed.
Multi-location management
Create warehouses, rooms, shelves, and boxes. Move items between locations and track every transfer.
Photo documentation
Attach photos to any item for visual identification. Reduce picking errors and speed up audits.
Shared team access
Invite team members with specific roles. Control who can view, edit, or manage inventory data.
Low stock alerts
Set minimum thresholds and get notified before items run out. Prevent stockouts before they happen.
Import and export
Bring in existing inventory from CSV or Excel files. Export filtered reports for accounting, audits, or planning.
Why Sklad
Why teams choose Sklad for inventory management
Set up in minutes — import your catalog and invite your team on day one.
Works on iPhone, iPad, and Mac with instant sync across all devices.
No enterprise pricing or setup fees — start free, upgrade when you need more.
Built for clarity: every screen is designed to answer 'what do we have and where is it?'
Related inventory management resources
Need to track item movements and quantity changes in real time? See our inventory tracking software for live visibility across locations.
Running a smaller operation? Our small business inventory software guide covers the essentials for lean teams.
Looking for a free starting point? Sklad offers a generous free tier — learn more on our free inventory app page.
If you are evaluating alternatives, read our comparison of Sklad as a Sortly alternative for teams moving beyond basic inventory tools.
Frequently asked questions about inventory management software
What is inventory management software?
Inventory management software is a tool that helps teams catalog products, track quantities across locations, and maintain a record of every change. It replaces spreadsheets and manual processes with structured, real-time data that multiple team members can access simultaneously.
How is inventory management software different from a spreadsheet?
Spreadsheets lack structure, permissions, and audit trails. Inventory software gives you a product catalog with photos and barcodes, multi-location tracking, role-based access, and a timestamped history of every change — all synced in real time.
Can I manage multiple warehouses in one system?
Yes. Sklad supports a multi-level location hierarchy. You can create warehouses, zones, shelves, and boxes, then move items between them while tracking every transfer in the audit log.
Does Sklad support barcode scanning?
Yes. You can scan barcodes and QR codes using your iPhone or iPad camera. No dedicated scanning hardware is required. Scanning works for adding new items, finding existing ones, and updating quantities.
Can I control who sees and edits inventory data?
Yes. Sklad offers role-based permissions so you can invite team members with specific access levels. Warehouse staff, managers, and auditors each see only the data relevant to their role.
How do I import existing inventory into Sklad?
You can import your product catalog from CSV or Excel files. Map your columns to Sklad fields during import, and your items, quantities, and descriptions are ready to use immediately.
Is there an audit trail for inventory changes?
Yes. Every action — adding items, changing quantities, moving stock between locations — is recorded with a timestamp and the name of the user who made the change. This makes audits straightforward and disputes easy to resolve.
What platforms does Sklad run on?
Sklad is available on iPhone, iPad, and Mac with real-time sync between devices. You can scan barcodes on mobile and review inventory on desktop — all data stays in sync.